Privacy Policy

Last updated: January 31, 2026

1. Introduction

Scansprout ("we", "our", or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our QR code generation service.

2. Information We Collect

Account Information

When you create an account, we collect:

  • Email address
  • Password (stored securely using encryption)
  • Organization name (if provided)

QR Code Data

We store the content you encode in dynamic QR codes, such as URLs, contact information, or text. Static QR codes are generated client-side and we do not store their content.

Analytics Data

For dynamic QR codes, we collect scan analytics including:

  • Number of scans
  • Approximate location (city/country level)
  • Device type and operating system
  • Date and time of scans

Usage Data

We automatically collect certain information when you visit our website, including IP address, browser type, pages visited, and referring URLs.

3. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Process and manage your QR codes
  • Provide scan analytics for your dynamic QR codes
  • Send important service updates and notifications
  • Improve and optimize the Service
  • Detect and prevent fraud or abuse

4. Data Sharing

We do not sell your personal information. We may share data with:

  • Service providers who assist in operating our platform
  • Law enforcement when required by law
  • Business partners in the event of a merger or acquisition

5. Data Retention

We retain your account data for as long as your account is active. QR code data and analytics are retained until you delete them or close your account. After account deletion, data may be retained in backups for up to 30 days.

6. Data Security

We implement appropriate security measures to protect your data, including encryption in transit and at rest, secure authentication, and regular security audits. However, no method of transmission over the Internet is 100% secure.

7. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your account and associated data
  • Export your data
  • Opt out of marketing communications

8. Cookies

We use essential cookies to maintain your session and preferences. We may use analytics cookies to understand how visitors use our site. You can control cookie settings in your browser.

9. Third-Party Services

Our Service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

10. Children's Privacy

The Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware of such collection, we will delete the information promptly.

11. International Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through the Service. The "Last updated" date at the top indicates when the policy was last revised.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at [email protected].